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The club will be called FVS TRI and will be affiliated to British Triathlon, British Cycling, Cycling Time Trials and the South of England Athletic Association..
The aims and objectives of the club will be:
· to offer coaching and competitive opportunities in Triathlon
· to promote the club within the local community and triathlon community
· to ensure a duty of care to all members of the club
· to provide all its services in a way that is fair to everyone
· to ensure that all present and future members receive fair and equal treatment.
Membership fees will be set annually and agreed by the Executive/ Management Committee or determined at the Annual General Meeting.
Fees will be paid: annually.
The officers of the club will be:
· Chair
· Honorary Secretary
· Treasurer
Officers will be elected annually at the Annual General Meeting.
All officers will retire each year but will be eligible for re-appointment.
The club will be managed through the Management Committee consisting of:
Officers of the Club and those members elected to the committee. Only these posts will have the right to vote at meetings of the Management Committee.
The Management Committee will be convened by the Secretary of the club and held no less than 4 per year.
The quorum required for business to be agreed at Management Committee meetings will be: 4
The Management Committee will be responsible for adopting new policy, codes of conduct and rules that affect the organisation of the club.
The Management Committee will have powers to appoint sub-committees as necessary and appoint advisers to the Management Committee as necessary to fulfil its business.
The Management Committee will be responsible for disciplinary hearings of members who infringe the club rules/regulations/constitution. The Management Committee will be responsible for taking any action of suspension or discipline following such hearings.
All club monies will be banked in an account held in the name of FVS TRI
The Club Treasurer will be responsible for the finances of the club.
The financial year of the club will end on 31st December
An audited statement of annual accounts will be presented by the Treasurer at the Annual General Meeting.
Any cheques drawn against club funds should hold the signatures of the Treasurer plus up to two other officers.
Notice of the Annual General Meeting (AGM) will be given by the Club Secretary. Not less than 21 clear days’ notice to be given to all members.
The AGM will receive a report from officers of the Management Committee and a statement of the audited accounts.
Nominations for officers of the Management Committee will be sent to the Secretary prior to the AGM.
Elections of officers are to take place at the AGM.
All members have the right to vote at the AGM.
The quorum for AGMs will be 25% of the current membership.
The Management Committee has the right to call Extraordinary General Meetings (EGMs) outside the AGM. Procedures for EGMs will be the same as for the AGM.
All complaints regarding the behaviour of members should be submitted in writing to the Secretary.
The Management Committee will meet to hear complaints within 30 days of a complaint being lodged. The committee has the power to take appropriate disciplinary action including the termination of membership.
The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within 14 days of the hearing.
There will be the right of appeal to the Management Committee following disciplinary action being announced. The full committee should consider the appeal within 14 days of the Secretary receiving the appeal.
A resolution to dissolve the club can only be passed at an AGM or EGM through a majority vote of the membership.
some other club with similar objectives to those of the club
The constitution will only be changed through agreement by majority vote at an AGM or EGM.
FVS TRI hereby adopts and accepts this constitution as a current operating guide regulating the actions of members.